Learning how to manage time effectively is easy. But it takes self-discipline and practice.
And if you want to get what you want in life, and be all you can be, you’ll need effective time management skills and techniques.
The Most Effective Time Management Techniques
These guidelines for how to manage your time effectively require patient persistence and the discipline to incorporate them into your daily life.
But the positive pay-off for having effective time management skills is huge.
Whether you’re looking to achieve all your life-long dreams and desires, spend more quality time with your family and friends or just have more fun in life, these time management techniques will work for you.
1. Discover your life goals. Make a list of what you want in life. Decide which things on your list are important enough for you to be willing to make the lifestyle changes necessary in order to accomplish them.
You’ll need to keep revising your list until you get clear what you want.
2. List short-range goals. Identify the projects and activities that will get you to your chosen goals.
3. Keep a daily to do list. Get yourself a good time management notebook. To plan your work and work your plan, the basic rules are:
• Make a list of everything to do,
• Set priorities (see below),
• Schedule your time,
• Get into action.
4. Use 5 action categories.
• (1) Important & Urgent to do: These require immediate attention.
• (2) Important but Not Urgent: This is the most important (overlooked) category. It divides effective individuals from ineffective ones.
• (3) Urgent but Not Important: These are things that clamor for your immediate attention, but are actually low priorities.
• (4) Busy Work, Not Important: Doing busy work is easy and often done before more important tasks. Although it provides a feeling of accomplishment, it doesn’t move you closer to you goals.
• (5) Wasted Time, Killing Time: If you come away feeling your time could have been better spent, you’ve been “killing” time.
Allotting extra time to categories (3) and (4) instead of (2) causes problems. Crises occur when you don’t handle category (2) before things become urgent. Urgent activities take away from more important things.
5. Always decide priorities. Use the action categories to help you rate priorities A, B or C. Base your ratings on the answer to, “Does this activity move me closer to my short-range targets or lifetime goals?”
To clarify priorities, start with the A’s and number everything on your list of goals and things to do. (Example: A1, A2, A3, B4, C5, etc.)
Eliminate tasks by asking, “What would happen if I don’t do this?”
6. Observe the 80/20 Rule. If your list is in priority order, you’ll get 80% of the value for reaching your goals from the top 20% of things on your list and only 20% of value from the last 80% of your “to do” list.
So, many of the things at the bottom of your list can be left undone.
7. Schedule Blocks of Time. Producing the best results are usually based the number of uninterrupted time spent on accomplishing a project.
Schedule your top priorities and your most challenging tasks and projects for the first thing in the morning or in your best prime time hours.
Although learning how to manage your time effectively is not difficult, it still takes committed self-discipline. But with these effective time management techniques, you can build your time management skills rapidly.
More Guidelines to Change Your Life:
7 Steps for How to Get What You Want
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How to Manage Your Money like a Millionaire
7 Steps to Problem Solving and Decision Making